Scholarly Communication




Archiving Preservation of the scholarly record over time.
ARL American Research Libraries. ARL is a nonprofit membership organization of 126 resesarch libraries in North America.
Author Rights Allows authors to retain specified rights to their published articles and to negotiate copyright transfer agreements with publishers.
Author’s Version The publicly available version of a work maintained by the author after acceptance by the publisher, but excluding the proof and the definitive version, which has been formally processed and published. Also refers to the personal copy version, or personal work.
Copyright & Intellectual Property Work together to provide access to information while safeguarding the author’s rights to their intellectual property.
Creative Commons An organization that provides free tools to authors, scientists, artists, and educators to earmark their works with the desired copyright licenses by offering “a flexible range of protections and freedoms for authors and artists.”
Definitive Version The final version of a published work. Typically, the definitive version has been accepted, edited and published in print and/or digital form. Also refers to the final version or publisher’s version.
Digital Preservation Digital preservation encompasses a broad range of activities designed to extend the usable life of machine-readable computer files and protect them from media failure, physical loss, and obsolescence.
Digital Repository An online, searchable, web-accessible database containing works of research deposited by or on behalf of scholars with the purposes of increasing access to scholarship and long-term preservation. Digital repositories many be institution or discipline specific.
Grey Literature Scholarly works that have not been formally reviewed and have not appeared in standard, recognized publications.
Institutional Repository A publicly available, searchable, web-accessible database containing the digital scholarly communication of an institution deposited by or on the behalf of the authors with the purposes of increasing access to scholarship and/or long term preservation.
IR Software Complete systems (commercial or open source) that facilitate submitting, describing, storing, and permitting access to digital scholarly communication.
Keywords Descriptive terms or phrases relating to an item/body of work.
Metadata Structured information describing an item, e.g. its publication date, author, keywords, document type, title, and summary. Metadata can support searching and retrieval and other functions of a repository.
OAI Open Access Initiative. OAI develops and promotes interoperability standards such as web interfaces that aim to facilitate the efficient dissemination of content.
Open Access The scholarly communication reform movement that aims to make scholarly literature freely available on the web and free of most copyright and licensing restrictions.
Peer Review The review of an academic document or other scholarly communication by experts in the same field before publication.
PLOS Public Library of Science. PLOS is a nonprofit publisher and advocacy organization founded to accelerate progress in science and medicine by leading a transformation in research communication.
Post-Print A scholarly article in its final form after it has gone through the peer review/refereeing process with revisions having been made at such time that it has been accepted but prior to final press run or publication.
Pre-Print A scholarly article that has not yet passed the peer review/refereeing process. This may include items in pre-publication status that may have been reviewed and accepted; submitted but without a publication decision; or intended for publication and being circulated for comment.
RoMEO Rights Metadata for Open-archiving. RoMEO investigates the rights issues surrounding the self-archiving of research and reports the archiving policies of publishers on the RoMEO site.
Scholarly Communication Process through which research, writing, or other scholarly output is created, evaluated for quality, disseminated to the scholarly community, and preserved for future use.
 Self-Archiving The act of uploading scholarly works to an online repository for the intent of long-term preservation.
SHERPA Securing a Hybrid Environment for Research Preservation and Access. SHERPA is an organization investigating issues concerning the future of scholarly communication.
SPARC Scholarly Publishing and Academic Resources Coalition. SPARC is an alliance of universities, research libraries, and organizations that is broadly interested in helping to create systems that expand information dissemination and use in a networked digital environment while responding to the needs of academe.
Subject Repository A repository dedicated to archiving and making available works in a specific field of study.
Versions Various stages in the creation of an item. This concept is used in author contracts with publishers to define which version(s) can be submitted to an institutional repository.

  • Pre-print (Author’s version)
  • Post-print
  • Definitive version (final or publisher’s version)
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