The UCF Libraries employs personnel in categories of currently enrolled student assistants, both Federal Work Study (FWS) and Other Personal Services (OPS); University Support Personnel System (USPS); Administrative & Professional (A&P); and Faculty Librarians. If you are interested in employment, click the appropriate tab for more information.
(Links for FWS positions will NOT work for non-FWS approved JobX accounts.)
Acquisitions & Collections
Responsible for development of library resources and materials and facilitates the delivery of these resources to users of the library.
Assigned Tasks
Processing books and journals
Shelving journals in the appropriate order
Identifying and labeling items for entry into Library management system
Entry of items into Library management system
Data entry and searching in applications including Library catalog, Microsoft Office
Routing items to various places within the Library
Other assigned tasks
Minimum Physical Requirements
Ability to lift up to 30lbs.
Ability to push full book trucks
Ability to bend, reach, and stoop
Administration
This position is the face of the Libraries administrative staff, and as such must be comfortable with working with high-level professional staff, answering phones, speaking with guests of all types, and working alone as needed.
Student Assistant Responsibilities
Answer and transfer phone calls
Greet guests
Maintain excellent customer service
Assist with daily office operations (copying, filing, organizing, etc.)
Place building work order requests
Assist staff with special projects, errands, and other duties as assigned
Maintain scheduled office hours with regular attendance and punctuality
Deliver items to Millican Hall and other departments
Wear business casual attire while at work
Work alone or with the Administration team as needed
Other assigned tasks
Minimum Physical Requirements
Ability to bend, reach, and stoop
Cataloging
Responsible for the creation and maintenance of metadata for materials in the Libraries.
Assigned Tasks
Copy cataloging of newly arrived books in the library’s online system and OCLC
Data entry and database cleanup
Searching for and retrieval of library materials
Assorted office duties, including use of Microsoft Word, Excel, and similar applications
Other duties as assigned
Circulation – Desk
Circulation Services supports the academic needs of the UCF community by providing access to print and reserve library materials, study rooms, and other library resources. The Circulation Desk at the John C. Hitt Library is a great place to work. The student assistants we hire usually stay with us until graduation.
Job Requirements
Excellent customer service skills
Ability to learn how to navigate the library website and help library patrons with catalog searches
Ability to learn about other library services and refer patrons to other desks and/or departments as needed
Ability to research, read maps, and provide accurate directional information to other campus resources as needed
Adaptable to learn new software for circulation: checking books and other materials in and out, renewals, etc.
Fantastic patience and attention to detail while reviewing and resolving library account issues such as overdue fines
Closing duties as assigned
Other tasks as needed, such as occasional clerical, shelving, and/or stacks unit work in the Automated Retrieval Center
Circulation – Desk (Day Shift)
Circulation Services supports the academic needs of the UCF community by providing access to print and reserve materials, group study rooms, and other library resources.
Assigned Tasks
Customer Service
Directional Information
Circulating Materials
Other assigned tasks
Hours within Monday-Saturday, 9:00am-7:00pm
Friday and Saturday availability required
Circulation – Desk (Night Shift)
Circulation Services supports the academic needs of the UCF community by providing access to print and reserve materials, group study rooms, and other library resources.
During Finals – Works Hours within Sunday-Thursday, 5:00pm-3:00am availability required
Circulation – Stacks
Circulation Services supports the academic needs of the UCF community by providing access to print and reserve materials, group study rooms, and other library resources.
Assigned Tasks
Sorting items picked for storage
Storing and retrieving materials in the Automatic Retrieval Center (ARC)
Shelving in proper Library of Congress Classification number sequence
Shelf reading
Clearing used items from the floors
Processing book returns
Other assigned tasks
Circulation – Fines and Bills
The Fines and Bills unit is within the Circulation Services Department of the UCF Library. The Fines and Bills unit is responsible for the maintenance of payments and queries directed to the UCF Library and its branches. This is a small unit that consists of one supervisor and additional circulation support. The Fines and Bills unit is eclectic and (almost) always entertaining. The student assistant that is hired for this position will usually stay until graduation.
Job Requirements
Excellent customer service skills
Excellent communication skills
Fantastic patience and attention to detail while reviewing and resolving library account issues such as overdue fines
Ability to learn about other library services and refer patrons to other desks and/or departments as needed
Knowledge of Microsoft Office with particular focus on Excel
Adaptable to learn new software for circulation services
Ability to learn how to navigate the library website and help library patrons with their account questions
10 hours of onsite work per week (ideally 2 hours per day Monday – Friday sometime during the hours of 8:00am and 3:00pm)
Curriculum Materials Center
Provides materials that are typically found in K-12 school settings and services to the College of Education and Human Performance, the UCF campus, & surrounding communities.
Assigned Tasks
Customer Service
Checking out circulating Materials
Checking out and in Reserve Materials
Shelf reading
Assist patrons with equipment in production lab, laminating, Ellison die cut machine etc…
Mail/errands
Cleaning shelves and books
Assist with library display as needed
General Office work sometimes
Other assigned tasks
Digital Initiatives
We provide services and consultations for many aspects of digital projects including digitization, open access hosting, content management solutions, digital scholarship, data management, and digital preservation.
Assigned Tasks
Organizing files and folders for digital projects
Pulling books for digitization
Entering digitization requests
Scanning
Creating submission packages for digital collections and Florida Digital Archive
Updating digital project information in the Digital Projects Management System on the intranet
Performing quality control tests for uploaded materials
On campus errands
Other tasks as needed to support digital initiatives projects
Downtown
Provides services for the UCF Downtown Campus
Assigned Tasks
Provide customer service to patrons of the library
Answer questions about the Library and UCF
Circulate library materials
Shelve and organize library material
Other assigned tasks
Facilities
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Assigned Tasks
Needs Tasks
Government Documents
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Assigned Tasks
Assist with shelving of U.S. and Florida Documents, and help maintain and clear area
Assist with processing and filing non-depository microfiche
Assist with filing loose-leaf updates
Read shelf to help maintain collections in order for users and librarians
Assist with shifting the collection when needed
Assist with processing of new documents, and performs other related duties as assigned
Interlibrary Loan & Document Delivery Services
Processes requests for books, articles and other materials not available at the UCF Libraries, and lends materials to other institutions.
Assigned Tasks
Pull books, media and microfiche/film from the collection
Update the records of the items pulled in ILLIAD, UBorrow and Aleph ILL
Process and prepare books for mail and courier service
Scan and send article using BookEye, Minolta PS7000 and flatbed scanners
Photocopy and mail articles to customer when appropriate
Scan articles from microfiche/film and send as indicated on request
Open department mail
Special projects as assigned
Research and Information Services
Student Assistant wanted to serve as a Reference Ambassador at the John C. Hitt Library Research and Information Desk.
Assigned Tasks
Working at the Reference Desk
Greeting walk-up patrons
Assisting patrons in using RAID Tele-Reference service
Answering Hitt Library directional, and Knight’s Cash questions
Assisting patrons in requesting a book from the ARC
Assisting patrons in finding an item on the shelf
Other duties (shelving Reference books, filing loose-leaf, etc.) as assigned
Rosen College Library
Provides a unique collection of materials and services in support of the Hospitality Management program at the Rosen College campus.
Assigned Tasks
Customer Service
Charge/discharge library materials and reserve items.
Answer directional library questions and general Rosen campus inquiries
Maintain statistics
General office responsibilities (answer phone, refill supplies, etc.)
Shelve materials in proper Library of Congress Classification number sequence
Shelf reading and clearing materials from the common area
Maintaining general tidiness and organization of the Rosen Library common space
Help with stack shifting projects
Other assigned tasks
Special Collections & University Archives (SCUA)
The Special Collections & University Archives (SCUA) department at UCF Libraries is looking for Library Student Assistants. The mission of SCUA is to provide services to the Library and University community in support of research, teaching, and service.
The student assists the Archivists in daily collection maintenance activities and other duties as assigned. These duties may include clerical assistance, catalog searching, inventorying collections, shelf reading, and assisting with exhibits, and presentations. Student assistants report directly to the Archivist, although they may also be assigned to assist other departmental staff as needed.
Skills you will be taught:
Assisting the processing of collections.
Shelving in proper Library of Congress Classification number sequence.
Shelf reading.
Preservation work.
Completing Digital Initiatives Requests for digitization projects.
Researching topics for requests and or website content.
Performing general office duties to include but not limited to: staffing Reading Room Reference Desk, photocopying, scanning, maintaining records, and filing.
A note about work schedules: SCUA is only open Monday through Friday from 8 am to 5 pm. Work shifts must be a minimum of three consecutive hours. The ability to work during intersession is a plus.
Student Learning & Engagement
The Student Learning and Engagement Department at UCF Libraries is looking for Library Student Ambassadors. This department plans, coordinates, and implements instruction and outreach for UCF Libraries. We value student voices and perspectives when planning outreach and engagement activities. Applicants should have a love of libraries and a desire to share that enthusiasm with fellow students.
Responsibilities
Primary responsibilities while in-person interactions are limited due to COVID restrictions.
Conduct presentations and provide information about library events and services to small and large groups, such as student clubs, student organizations, and classes.
Participate in campus tabling events, library events, and other library-related activities.
Qualifications
Minimum:
Be able to work up to 10 hours per week
Be able to work up to 10 hours per week
Be available during summer semesters and possibly between semesters
Be comfortable interacting with and giving presentations to diverse groups of people
Be active on social media
Preferred:
Experience in creating, editing and captioning video content
Technology Desk (LibTech)
The LibTech area provides a variety of technology related services to library patrons.
Assigned Tasks
Check in/out LibTech Equipment to patrons
Inspect & maintain technology materials for damage and proper operation
Provide basic technical assistance for personal technology devices to access library services
Shelf reading
Shelving of items
Cleaning equipment and materials
Provide assistance to patrons locating library books and other materials
Field LibTech desk phone calls
Other tasks as needed to support the operation of the LibTech desk and library operations.
If you would like to join our Libraries team, please take a minute to read the FAQ’s below.
FAQ for potential student employees
How do I apply for a regular (non-FWS) student position?
Create a résumé that includes previous work experience, local phone number, and current email address. If you also have previous library experience, knowledge of a second language, computer/technology knowledge, or other skills you feel would be useful, include them.
Create a document with your work availability listed for all days of the week that also has a screenshot included of your current class schedule.
Come back to this page (library.ucf.edu/jobs) and click on the position you wish to apply for (Handshake login required)
Apply for the position and include your résumé and work availability documents during the application process.
What is Federal Work Study (FWS)?
FWS means that you have applied for and received an award letter from Student Financial Aid. For more information on Federal Work Study, please visit the Financial Aid website. Links for FWS positions will NOT work for non-FWS approved JobX accounts.
What is Other Personal Services (OPS)?
OPS is the classification used for regular Student Assistants not participating in FWS.
What happens to my application?
When an opening occurs, the individual department supervisor posts an ad on Handshake or JobX and reviews all applications to identify students who have the skills and work schedule that meet the needs of his or her own work group. The student supervisor from the hiring department contacts students directly for interviews.
When is hiring done?
The library is open year-round and new student assistants join our team on a regular basis. Most of the recruitment takes place just before the start of the fall and spring semesters.
Who makes the hiring decisions?
Because the library employs around 200 people and houses over a dozen individual departments, hiring decisions are made by individual department supervisors. Library Administration does not have information about which departments are hiring and only becomes involved in the process once a candidate has been selected for hire. The hiring supervisors will contact applicants for interviews.
Departments with student employees:
Circulation, 407-823-2580
Curriculum Materials Center, 407-823-2791
Digital Initiatives, 407-823-5026
Interlibrary Loan and Document Delivery Services, 407-823-2383
LibTech, 407-823-2384
Research & Information Services, 407-823-3379
Special Collections & University Archives, 407-823-2576
Generally, no longer than 2 weeks, however, some paperwork may require a visit to the ITR Business Center in the Partnership II Building in the Research Park. The following students may encounter paperwork delays: International Students, Federal Work Study, and students living with or related to anyone who works at UCF.
How much will I earn at the library?
The starting salary for students is minimum wage. For Federal Work Study employees, Student Financial Aid (SFA) determines the salaries based on the job descriptions that hiring departments submit. For more information please visit the Office of Student Financial Assistance’s Federal Work Study Salary.
How many students work in the library?
Around 100 students are employed by the UCF libraries at any time. Many students begin as freshmen and stay on until graduation.
Complete information on position vacancies and the employment application process is available on the UCF Human Resources website. All applications must be submitted online via the Human Resources website.
Currently, there is one USPS positions available.
Position Title: Archivist Job Number: 501173
Department: UCF Libraries Special Collections & University Archives
Complete information on position vacancies and the employment application process is available on the UCF Human Resources website. All applications must be submitted online via the Human Resources website.
Currently, there are no A & P positions available.
Position Title: Position Number:
Department:
Annual Salary:
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Faculty (0)
Complete information on position vacancies and the employment application process is available on the UCF Human Resources website. All applications must be submitted online via the Human Resources website.
Currently, there are no faculty positions available.