What Can Be Placed on Reserve
A variety of materials can be placed on reserve by a Professor. Circulation Services
offers two ways to utilize the reserve function; many items are made available both physically
at the library and on the internet via the
Course Reserves website. Copyright restrictions prevent some materials from being available
Reserve materials may include:
- Books from the Library's collections
- Faculty member's personal copy of books or journals.
- Folders containing photocopies of specific journal articles or book chapters provided
by the faculty member. *
- Photocopies of non-copyrighted materials such as class notes, tests, etc.
- Audiovisual materials (Contact media desk on the 3rd floor for information)
* Can be available both Electronically
and at Reserve Desk.
Photocopies or other reproductions are limited to a single chapter in a book or
a single journal article, unless Fair Use can still be applied OR copyright permission from
the copyright holder is obtained.
How to Put Items on Reserve
The Library Staff strives to process all faculty requests for course reserves in the
most timely manner possible and in conformance to copyright law, as required by the UCF
Office of the General Counsel. Print materials can be put on reserve at the 2nd. floor Reserve
Desk, (Circulation Department). Media items can be put on reserve at the media desk, Library
- In order to ensure accuracy, instructors must completely
fill out a Reserves Form. Instructors may print
out the printable
Reserves Form or fill out and
submit the electronic version of the
form. Copies of the form are also available at the
Circulation Desk in the Main Library. Library staff will pull
library owned books, other monographs, or media items from the
Library shelves for placement on Reserves.
- Media items such as Videos, CDs, DVDs, etc. can be put on
Reserves. Printed Reserves forms for Media
items should be
delivered to the Media desk on the 3rd floor. Submitted
electronic Reserves forms will be routed to
Media. Personal items or any reproductions of materials to be
placed on Reserves must be delivered in person to the library or
Reserve@ucf.edu. The Library must have a
completed Reserves form for any emailed items
sent to Reserves. Emailed items must include all of the
requested information listed below. When completing the
form, the expiration date, office room
number, and email address are important. This information is used to ensure
timely removal and return of materials to the faculty member. Incomplete forms are
held with the materials until complete information is obtained from the professor.
- Provide all requested information for each item to be placed on reserve:
- Complete citation for each journal article the student is expected to read,
i.e., the article title, author, journal title, date.
- Complete citation for each chapter excerpted from a complete work.
- Complete citation for all personal books provided.
- All photocopied items MUST include a copy of the original
copyright statement from the photocopied work (see section 108(a)(3) of
U.S. Copyright Law).
Removal of Materials from Reserves
All materials are removed from Reserve at the end of the semester. Personal copies, including
all file folders, are returned to faculty at this time. Unless otherwise requested, the
address listed on the Reserve form will be used to mail back materials.
The Library is not responsible for lost or damaged personal items
placed on Reserves.
Special note for Electronic Reserves:
- It is most efficient to bring in or provide small packages of materials throughout the semester.
Bringing in large stacks of articles will slow down the processing of your materials.
- Make sure your photocopied materials are single sided, unstapled, and clipped.
- Please ensure that the materials to be scanned to not have a black background. This
uses a lot of toner when the materials are printed.
The above procedures should also be followed when adding materials to existing reserves
folders during the semester.
Last updated July 31, 2013 8:16:16 AM