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UCF Libraries Policy on Student and Faculty/Staff

Borrowing Privileges

Only currently enrolled UCF students qualify for student library borrowing privileges. Students are considered currently enrolled if they are listed in the Registrar's database as enrolled in at least one class for the semester currently underway. UCF students who are not currently enrolled cannot renew any books checked out to them and must return the books to the Library by the due date or overdue fines and possibly lost book bills will apply. Likewise, only currently employed UCF faculty/staff qualify for faculty borrowing privileges. Faculty or staff are considered currently employed if they are listed in the Human Resources employee database. Newly hired UCF faculty, staff, or adjunct faculty who provide an employment contract listing dates of employment or date of hire will be given temporary faculty borrowing privileges pending verification via the Human Resources employee database. UCF Retirees/Faculty Emeritus may need to go to the Circulation desk and obtain a special borrowers card.

Access during the summer months:

If a student is enrolled in classes during the spring semester and registers for classes for the fall semester, but is not taking any classes during the summer sessions, the student remains activein PeopleSoft and therefore retains full library privileges (including remote access to databases) over the summer.

If a student is registered for classes for the fall semester, but was not enrolled in classes during the spring semester and is not taking any classes during the summer sessions, then their library privileges will not become active until the beginning of the fall semester.

Loan Periods

Depending on whether a patron is Faculty, Staff, Graduate Student, or Undergraduate Student checkout length will vary. Books in the Browsing Collection are limited to a three week checkout. In most cases, Reference Books, Indexes, and Journals cannot be checked out. The link below will assist you in determining the proper check out periods for your Library status:

How long can library materials be checked out?


All library materials are subject to recall after 3 weeks and must be returned when requested.  Materials needed for Course Reserve are subject to recall immediately.  Borrowers are notified by telephone, email, or mail that another person has requested an item that they currently have check out. Until Library materials are returned, they are the responsibility of the borrower and fines will be accrued from the new recall date.

Library Patron Databases

Remote access to the UCF Library Databases is also restricted to current UCF students and faculty/staff. Each week the Library patron database is updated and compared with the Registrar and Human Resources databases. Any Library patron who is not listed as a current student or current employee will have their Library ID number deactivated. Account deactivations can also occur due to outstanding Library fines or other holds on your account. If you feel that your card has been wrongly deactivated please contact the Circulation Desk at (407) 823-2580. Access to all library databases is available via terminals located throughout the Library.

Last updated June 06, 2014 1:04:01 PM

Have questions? Contact us at (407) 823-2580 or by email at

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