Special Collections & University Archives

Forms

All department forms including the pricing schedule and classroom instruction form can be found on this page. Please email the department with any questions or form use problems.

Registration Form

• Patron Registration Form
  • Submit this form to Special Collections & University Archives ahead of your appointment!

Reproduction and Use Forms

• Price Schedule Form
  • Price schedules for photocopying, reproduction, use fees and shipping and handling of UCF Special Collections & University Archives materials.
    • If creation of a photographic print or digital image first needs scanning or photographing, there will be an additional per image fee.
    • Users should note that reproductions of UCF Special Collections & University Archives materials are subject to a per use image fee when approved by UCF Special Collections & University Archives staff for use in publishing, video, production/film, exhibits, presentations, advertising websites or similar use.
    • Please do not submit payment until you receive notification/instructions/invoice. Once payment is made in full, we can release the images to you. We also have a variety of delivery options to suit your needs.
• Reproduction Request Form
  • Submit this form to UCF Special Collections & University Archives when requesting reproductions.
  • Here you will list the types of images you want and how you want them. Not enough room? List your request on a separate sheet of paper and submit it with the original form. This form also helps us determine what work we need to do to the images.
  • All reproductions are provided for personal use only. Should you wish to publish, in any format, images, maps, correspondence, or other reproductions from our collections, you will also need to complete and return a Permissions Request form. The Reproduction Request Form does not give you permission to publish any requested reproductions.
• Permission to Use Request Form
  • Submit this form to request permission to publish materials from Special Collections & University Archives.
  • This form does not automatically give you permission to use the images. You must submit a signed copy of this form to us. For those out of the area, you can fax or submit a PDF copy of the signed form but you must still mail a hard copy.
  • Please keep in mind, the copyright on several of our collections is still held by the creator’s family. We will let you know on your initial contact with us if there are copyright restrictions with the collection you want to use. Please allow at least two weeks lead time should we need to contact a copyright holder.

UCF Class Visit Form

• Visit Form
  • This form is for instructors to submit a request to visit Special Collections & University Archives with their class(es).

Donation Forms

• Materials Receipt Form: Special Collections
  • This form must be included with all donations that are not from within the university. If the donor is from within UCF, please see Materials Receipt Form: University Archives.
  • If you’re unsure about which Materials Receipt Form to use, please use this one.
• Materials Receipt Form: University Archives
  • This form must be included with all donations received from within the university.
  • If you’re unsure about which Materials Receipt Form to use, please use Materials Receipt Form: Special Collections.