Collection Principles


The collections acquired should be available to all UCF users. Electronic resources must be accessible to all users via an authentication protocol sanctioned by the UCF IT. The Libraries makes every effort possible to acquire resources meeting the evolving accessibility standards. Vendors should adhere to the U.S. Access Board’s final rule on accessibility requirements for information and communication technology, covered under Section 508 of the U.S. Rehabilitation Act.


The collections should be developed according to the value of the University. Contents meeting the diverse needs of UCF users and reflecting a broad spectrum of perspectives in cultures, heritages, societies, countries, and technologies shall be represented in all collections.


Except for the Health Sciences Library with its own budget and personnel dedicated to serve the College of Medicine, UCF Libraries is funded centrally to serve colleges and programs at all locations. To achieve best cost efficiency within the budget limits and to serve as many users as possible, most library collections, including books, serve multiple UCF programs on one-copy.

To ensure fiscal responsibilities, collection decisions for how library resources are acquired and where the resources are housed are made by the UCF Libraries. A balance should be strived for meeting the present or short-term needs versus long-term projected needs.

UCF Libraries offers a robust document delivery (DL) system and interlibrary loan (ILL) service to ensure UCF users at all locations have access to library resources at all locations and beyond. It is important to note that ILL/DL is subject to copyright restrictions.


Quality of the collections embodies that of the University. Besides relevance for research, teaching and learning, the authoritativeness of the author or editor, reputation of the publisher or platform, physical condition of the tangible items, rarity or uniqueness of the contents should all be considered. Perpetual ownership of the contents should be preferred for electronic acquisitions. Resources requiring a recurring financial commitment, either as a subscription or with a continuing access fee, shall be carefully examined periodically on archiving options to ensure the enduring vitality of the contents.

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