What Can Be Placed on Reserve

A variety of materials can be placed on reserve by a Professor. Circulation Services offers two ways to utilize the reserve function; many items are made available both physically at the library and on the internet via the Course Reserves website. Copyright restrictions prevent all materials from being available electronically.

Reserve materials may include:

• Books from the Library's collections
• Faculty member's personal copy of books or journals.
• Folders containing photocopies of specific journal articles or book chapters provided by the faculty member. *
• Photocopies of non-copyrighted materials such as class notes, tests, etc. *
• Audiovisual materials (Contact media desk on the 3rd floor for information)
  * Can be available both Electronically and at Reserve Desk.

Items can only be on reserve for ONE SEMESTER if the item is not owned by the UCF Library. Limited to a single chapter in a book or a single journal article, unless Fair Use can still be applied OR copyright permission from the copyright holder is obtained.

How to Put Items on Reserve

The Library Staff strives to process all faculty requests for course reserves in the most timely manner possible and in conformance to copyright law, as required by the UCF Office of the General Counsel. Print materials can be put on reserve at the 2nd. floor Reserve Desk, (Circulation Department). Media items can be put on reserve at the media desk, Library 3rd floor.

• In order to ensure accuracy, instructors must completely fill out the Reserves Form. The expiration date, office room number, and email address are important. This information is used to ensure timely removal and return of materials to the faculty member. Incomplete forms are held with the materials until complete information is obtained from the professor.
• Provide all requested information for each item to be placed on reserve:
  • Complete citation for each journal article the student is expected to read, i.e., the article title, author, journal title, date.
  • Complete citation for each chapter excerpted from a complete work.
  • Complete citation for all personal books provided.
  • All photocopied items MUST include a copy of the original copyright statement from the photocopied work (see section 108(a)(3) of U.S. Copyright Law).
• The professor should deliver the print materials with completed form(s) to the Reserve Desk, behind the Circulation Desk near the Library entrance.
• If Library books or Media items are to be placed on Reserve, the instructor or his/her assistant must personally find the books and take them to the Reserve Desk, (2nd floor), or for media items take them to the media desk on the 3rd floor.
• Media items, such as Videos, CD's, Cassettes, DVDs etc... can be put on reserve.
• For media reserve fill out the form and submit it to the media desk, 3rd floor.
• For photocopied materials or personal items, the instructor should provide a folder for the material. If a folder is not provided, the material is set aside until a folder can be obtained from the professor's department. Each folder should be labeled by the department for the item. Personal copies and folders for each article, etc., should indicate the course prefix and number, instructor's name, and contents. Pages should be in order and stapled appropriately to reduce loss.

Removal of Materials from Reserves

All materials are removed from Reserve at the end of the semester. Personal copies, including all file folders, are returned to faculty at this time. Unless otherwise requested, the address listed on the Reserve form will be used to mail back materials.

Special note for Electronic Reserves:

• It is most efficient to bring in small packages of materials throughout the semester. Bringing in large stacks of articles will slow down the processing of your materials.
• Make sure your photocopied materials are single sided, unstapled, and clipped.
• Please ensure that the materials to be scanned to not have a black background. This uses a lot of toner when the materials are printed.

The above procedures should also be followed when adding materials to existing reserves folders during the semester.

Last Updated: Jun-09