Fines and Bills Policy

The following policies apply to materials at the John C. Hitt Library, the Curriculum Materials Center (CMC), and the Rosen Libary.  Policies may vary at regional campus libraries.

Overdue Fines

Category Hourly Fine Max Daily Fine Max Total Fine Billed Lost + Replacement Charge Academic Block Notes
General Collection $0.25 $5.25 30 Days 30 Days 72 hour grace period
from time of checkout
Reserve Collection $0.25 $6.00 Accrue until returned 3 Days 3 Days
LibTech Items $0.25 $6.00 $18-$100 3 Days 3 Days Fines PER barcoded item
Faculty / Staff 30 days

Replacement Costs

  • Any General Collection items that are more than 30 days overdue are considered Billed Lost. Replacement charges will be placed on your library account and an University Academic Block will be placed on your account.
  • Any LibTech items that are more than 3 days overdue are considered Billed Lost. Replacement charges will be placed on your library account and an University Academic Block will be placed on your account.
  • Regardless if the item is lost, stolen, or damaged the patron who borrowed the item is responsible for paying the replacement charges.
  • Billed lost items that are not lost, damaged, or stolen may be returned to Circulation and the replacement charges will be reassessed.
  • Items returned more than 30 days after payment will not be refunded paid replacement charges. The library will accept the item as a donation.
  • Replacement copies are not accepted.

Paying Fines

  • Fines may be paid…
    • At the John C. Hitt Library by check, cash, or UCF ID card
    • At the Curriculum Materials Center (CMC) by UCF ID card only
    • At the Rosen Library by check or UCF ID card
  • We are unable to accept credit or debit payment.
  • Checks should be made payable to UCF Libraries.
  • Partial payments are not accepted. All transactions must be paid in full.
  • The cash registers at the John C. Hitt Library close one hour before the library closes and staff are not able to provide change on the weekends — exact change only.
  • Mailed payments must be by check, money order, or cashier’s check (cash will not be accepted). Mail payment to: University of Central Florida, Library Circulation, P.O. Box 162666 Orlando, FL 32816-2666

Library Account Blocks

Patrons who owe $10.00 or more will have a block placed on their library account. This block will prevent the patron from checking out library materials and renewing library materials. This block will be removed once full payment is made by the patron, or the billed lost items are returned and any remaining fines are paid.

University Academic Blocks

Students who owe a total balance of $50.00 or more will have an University Academic Block placed on their account. The University Academic block will be placed on grades, transcripts, graduation, and registration. This block will be removed once full payment is made by the patron or all billed lost items are returned and any remaining fines are paid.

Library Account Blocks and University Academic Blocks may also be applied according to the discretion of the Head of Circulation Services, the Head of the CMC or Rosen Library, or the Library Administration.

 Collections

Students, Expired Faculty, Staff, and Special Borrower patron debts will be transferred to a collections agency under the following circumstances:

  • Patron owes a total balance of $100 or more and for whom a part all of that balance is more than 180 days past due.

Once you have been sent to collections UCF Libraries will no longer accept payment for the debt or accept the return of billed lost items included in that debt.

Library Charges Appeals Process

Appeals Form

All Library charges of overdue, damaged, or lost materials may be appealed upon patron request. The Appeals Form is available ONLY  online. The Library Appeals Committee will review your submission and make a final decision on the acceptance or rejection of your appeal, within one week. You will be notified by email or telephone of this decision.

Claims Returned

Library materials that remain on your account, that you believe have been turned into the library, must be reported to the Circulation Desk as soon as possible. After filling out a claims return form, a series of diligent searches for the item will be made throughout the Library over a period of two weeks. During these two weeks you are urged to continue searching your own residence, vehicle, or other related areas.

Any claim returned materials that are found in the Library by staff, will have their charge waived.  If the claim returned item is not found after the two week search period, you will be notified via e-mail that the searches have been unsuccessful. At this time, payment for the replacement of the lost materials is expected.

Questions About Fines & Bills

Contact the Circulation department at the John C. Hitt Library for questions or concerns about library fines and bills.

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