Generally, images of individuals arranged alphabetically begin each subseries followed by groups of people and ending with unidentified images. Women who marry may appear under maiden and married names, and images of First Ladies are held with images of University Presidents. Where the number of photographs warrants a distinction, small groups are deemed to be those with five or fewer individuals in them. Where there are more than five prints of an individual, a separate folder has been allocated to them. This arrangement serves to highlight individuals who remained associated with the university for a long time or who were of particular significance to the university. Some individuals' images may be found in more than one folder. For instance, images of faculty members may be found under Excellence in Teaching Awards as well as under their name. The folder for the Staff Council includes candidates for office as well as elected officials. More images of people may be found in Series V, VI, and VII.

Where faculty and students appear together in photographs, the image is filed under the name of the student. Clearly, students tend to become alumni so an individual may be found in either subseries. As well as individuals and groups, the Alumni subseries includes alumni events and images used to advertise products in the alumni magazine. The Board of Regents, later replaced by the board of Governors in 2002, and other such governing bodies that have administered Florida's Universities will be foung in the Board of Governors, Regents, and Trustees folders. Members of various advisory groups and Women's Club members follow. Donors are organized alphabetically by the name of the club or company if the company rather than the individual is the donor. Some donors are also students, alumni or foundation members so images of them may be found in other subseries. The presentation of the Foundation's charter is illustrated in the Foundation folder.

Most of the government officials are Florida state politicians, but this subseries also includes images of national and local politicians who visited the University. Many significant individuals have spoken at University events. These include, but are not limited to Tommy Bell, Julian Bond, William F. Buckley, Lou Frey, Benjamin Hooks, Henry Kissinger, C. Everett Koop, Ann Landers, Amos Oz, Helmut Schmidt, Isaac Bashevis Singer, Susan Sontag, Hunter S. Thompson, Tennessee Williams and John Young. A variety of individuals have performed at the University including Larry Linville, Martha Quinn and the Bethune Cookman Gospel Choir. Visitors include a variety of people from notables such as Minnesota Twins owner Calvin Griffith, to local high school students. This series concludes with several folders containing photographs of people, which have little or no identification. Partially identified are images where the name of the person is known but not their relationship to the University. Some images of groups of students are oversize and may be found in the flat file.

This series is arranged in alphabetical order by the name of the building when the photographs were arranged; previous names are included in the folder title. Photographs of construction and groundbreaking and dedication ceremonies are held with the images of the buildings. Images of artwork and plaques that adorn the buildings or their immediate vicinity are also held with the images of the building concerned. Photographs of the Alumni Plaza are held with those of Millican Hall. Artist and architectural renderings of buildings are held with the aerials and views folders. Some aerial views, covering the years 1966-1999, were purchased from the Surveying and Mapping Office of the Florida Department of Transportation in 2002. These images are held as digital TIFF files on CD-ROM and as photographic reproductions in two sizes, the largest of which are stored in the flat files. Several facilities were used as theatres before the Science Auditorium was renovated for the purpose in 1982, and all those images are held together. In addition, a separate folder holds images of the Civic Theatre. Oversize images are contained in the flat files and these include the Biological Sciences building, the library, the Nierman window, the Visual Arts building, Colbourn Hall, Millican Hall, the water tower, the John T. Washington Center, the Student Health Center, a parking garage, and aerials and views.

This series is divided into subseries by the type of event. University events begin the series and are arranged alphabetically. Recurring events, such as Commencement, are arranged chronologically with undated images placed at the end. Commencement photographs mainly document the platform party, however, more recent photographs include many more casual images of students. The 1973 visit by President Richard Nixon is documented here. Oversize color photographs are stored in the flat file; most of these show all the graduates in the Arena for 1986-1990 and 1997, but there is one image of a commencement ceremony in the Reflecting Pond. Small quantities of materials highlight smaller university events, such as anniversaries, and the Engineers' Fair. President's socials include such occasions as the Ice-Cream Social. Art displays include images and a news clipping concerning the theft of artwork on display in the library in the early 1970s. Homecoming celebrations are well-documented including the two events held in 1980. The first, in January, featured a basketball game against Eckerd College and had a 1920s theme. The second, in November, was the University's first football homecoming celebration and was entitled "Karribean Knights". Some Homecoming photographs were supplied by the Campus Activities Board and these show the work involved in organizing major events and the individuals who volunteered their time.

Sports form the next large subseries arranged in alphabetical order with nothing to distinguish intercollegiate from intramural sports. These photographs include training and game shots as well as team photographs. An oversize color print of the Marching Knights outside Millican Hall is held in the flat file together with oversize football and baseball images. Cheerleaders include mascots. Portraits of individual student athletes and staff are held in Series I; however, groups of coaching staff are held in this series. Campus Activities Board events form the next subseries and include images of board directors at work and play. Fund-raising events follow arranged alphabetically and include major events such as the annual golf classic; various small fund-raising events are held in one folder at the end. Social events include such occasions as dinners and retirement celebrations again arranged alphabetically. Community events include events held on campus for the benefit of the community such as Fitness Day and events held off campus, but which the University supports such as the Orlando Shakespeare Festival. Finally, a miscellaneous subseries documents events for which there are few photographs.

This series documents the varied activities that occur in a university. It is divided generally into subseries by the type of activity and alphabetically under, but there are some individual files before the miscellaneous subseries. The first subseries documents the academic work of the University and shows students, faculty and staff studying and researching. The second subseries shows musical and theatrical performances and UCFTV. Images of the making of the Crime Watch program are held in this subseries, and an oversize image of an advertising event at Cypress Gardens is held in the flat file. Theatre classes are illustrated in the previous subseries. The Resources and Services subseries shows images of students using the services available to them and people working inside campus offices. Student activities are shown in the next subseries; fraternities and sororities are highlighted here with particular emphasis on Greek Week. Some individual files follow that highlight specific activities, such as, moving into dorms and political protests. Finally, a subseries of miscellaneous materials holds general scenes of students on campus, images of important University icons, such as, Pegasus and charts providing information about the University. Some Campus Scenes are oversize and may be found in the flat file. Early Campus Scenes shows the first faculty, staff and administration organizing the university from the offices in Church Street. Similar images may be found in Series VI under Church Street Offices.

Slides and color positives are arranged in two subseries reflecting their original order. The first subseries is arranged chronologically and the second is arranged by subject. Chronological images cover all the topics shown elsewhere in the collection. Subject files are generally self-explanatory. Alphabetical portraits include students such as Erica Dunlap, speakers such as Archbishop Desmond Tutu and Bob Dole and, faculty such as Diane and Arlen Chase. Where there are several images of an individual, there is a separate file. All the university's presidents are represented in the "Presidents" file. There are three folders holding images of individuals and groups that have not been identified. Artwork holds graphics and images used to illustrate publications. Some sports have individual folders; others fall under the general heading of "sports". Similarly, the number of images of a particular building dictates whether it has its own folder or whether it is grouped under "campus buildings". This heading also includes buildings on branch campuses. Campus Scenes are similar to those in Series IV; they show all aspects of university life. University mascots are included in the "Cheerleaders" file. Creative School holds images of a group of people including Dolores Burghard.

Negatives with Proof Sheets are arranged in three subseries retaining the original order as far as possible. Although many of these images are the film negatives for the photographic prints, they have not been correlated. The first subseries is arranged chronologically as the images were filed by the day, month and year that they were taken. Chronological images cover all the topics shown elsewhere in the collection. The second subseries holds faculty, administration and staff portraits arranged alphabetically by the subject's last name. Subject files are similar to Series V in that the titles are generally self-explanatory. Art shows works of art; whereas Art Department shows activities of the faculty and students in the department. Campus Aerials also includes maps and diagrams of the university and its organization. Where there are several images of an individual, there is a separate file. Otherwise, images of individual and groups of faculty, administration and staff are grouped in one folder. Similarly, students are grouped together, and alumni are contained in a single folder. People are images of individuals and groups many of which are not fully identified. Some sports have individual folders; others fall under the general heading of "Sports". Similarly, the number of images of a particular building dictates whether it has its own folder or whether it is grouped under the general heading "Buildings". Campus Construction documents the contruction of the earliest buildings on campus. Campus Scenes are similar to those in Series IV; they show all aspects of university life. Church Street Offices show faculty, staff and administration at work before the campus was built, and they include images of the move to the campus. Similar images may be found in Series IV in Early Campus Scenes. Publications and Logos shows artwork and logos used in publications.

This series is divided into two subseries, Chronological Files and Subject Files. The original order was retained for the images that were filed by the day, month and year that they were taken. For some negatives, only the year is known and these are filed at the end of the year. A few images have additional identifying information enclosed. Although many of these images are the film negatives for the photographic prints, they have not been correlated. Chronological images cover all the topics shown elsewhere in the collection. Subject files are similar to Series V in that the titles are generally self-explanatory; however, negatives often have multiple subjects together so subjects have to be more general. Where there are several images of an individual, there is a separate file. Otherwise, images of individual and groups of faculty, administration and staff are grouped in one folder. Similarly, students are grouped together, donors are grouped together and People are images of individuals who are not fully identified and groups. President's and First Ladies includes a DVD of images used to create a commemorative video. Some sports have individual folders; others fall under the general heading of "Sports". Similarly, the number of images of a particular building dictates whether it has its own folder or whether it is grouped under the general heading "Buildings and Plans". Campus Scenes are similar to those in Series IV; they show all aspects of university life. Events include occasions for which there are few images and those that are not fully identified. Publications and Logos holds artwork and logos for publications as well as building renderings and images that were apparently used for signs.