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Policies for Exhibiting in the UCF Library

Thank you for your interest in displaying in the UCF Library. The following policies have been developed to promote equitable access to the main floor display areas in the UCF Library and to ensure that displays reflect the Library's overall commitment to quality. Library exhibits will reflect the American Library Association's Library Bill of Rights. Exhibits will be of artistic, educational and cultural interest. Exhibit opportunities are available to students, faculty, staff and the general public. Materials displayed do not necessarily reflect the viewpoint of the Library and/or University. This policy applies to all exhibits in the Library.

  1. Library exhibits will be approved based upon satisfactory and timely completion of the application. Applications will be evaluated based on the content, originality, design, and appropriateness of the exhibit. Applications will be reviewed on an ongoing basis by the Library's exhibit committee, which is appointed by the Library Director. Photo/slides or digital images of examples of items to be displayed must accompany the application.
  2. Exhibits must be of high-quality design and execution.
  3. No exhibit may display prices for sale.
  4. Any exhibit costs are the responsibility of the exhibitors including insurance, if necessary. The Library is not responsible for items on display.
  5. Exhibits must include professional looking signs or labels. Signs or labels indicating the name of the exhibitor or organization responsible for the exhibit are also required.
  6. A specific day and time must be arranged for installation and removal of the exhibit in order that a member of the staff is available.
  7. Exhibits must be removed on the specified day. The Library will not be responsible for exhibits left after their display period has ended. Storage is not available for exhibit items not removed on time.
  8. The Library reserves the right, with proper notice, to reschedule any proposed exhibit if it conflicts with the Library's need for the exhibit space.
  9. Exhibitors may repeat, but items displayed must not be exhibited again except for materials owned by the Library.
  10. Requests for permanent or annually scheduled displays cannot be guaranteed.
  11. All materials displayed in cases must be inside the case.
  12. Exhibits in the CMC or in Special Collections are not necessarily governed by these policies and procedures.