CMC (Curriculum
Materials Center) Provides a unique collection of P-12 curriculum materials in
the Education Building on the UCF main campus in Orlando.
Rosen(Universal Orlando Foundation Library at the Rosen College of
Hospitality Management) Provides a unique collection of materials in support of the
Hospitality Management program at the Rosen College campus.
Acquisition and Collection Development Goals for 2011-2012
Explore options for providing greater access to streaming media with focus on delivery
options suitable for classroom use, particularly imbedding in WebCources.
Implement Demand Driven Acquisitions. Monitor usage and the impact this new selection
method has on the materials budget and collection strategies.
Explore ways to enhance delivery of monographs by analyzing e-preferred and shelf-ready
options.
Explore the impact of discovery tools on electronic usage.
Explore maximizing currently available systems to support tracking and reporting
of various aspects of e-resources, including perpetual rights, licensing details,
and expenditures by format, date range, and fund code.
Acquisition and Collection Development Goals and progress for 2010-2011
Work collaboratively with librarians and vendor representatives to implement shelf
ready processing for incoming library monographs.
Librarians from the department worked collaboratively with colleagues within
UCF and a major book vendor to explore all of the options, advantages, and
disadvantages of having print monographs arrive in shelf ready condition.
Fully shelf ready means a full cataloging record is supplied with the purchase
and the book is physically processed with call number label, security device,
and property stamp. This process has become popular with other academic
libraries though there is an added cost per book. It would, however, speed
up the process of getting new books to the shelf. There are concerns about
the overall cost of the processing and how it will be funded. Because of
competing priorities it was decided that this goal should be placed on hold.
It will be revisited after the full implementation of patron driven acquisitions.
Investigate various models for providing patron-driven acquisitions within the UCF
libraries
Mary Page and Ying Zhang played key roles in exploring the options for implementing
patron driven acquisitions (PDA) at UCF. Various PDA vendors including EBL
and Ebary were consulted, and after much exploration it was decided that
EBL was the appropriate platform for PDA.
Explore options for integrating a library Discovery tool.
A Web Scale Discovery Taskforce investigated the major discovery tool options
in the marketplace: EBSCO Discovery Service, Exlibris Primo Central Index,
and Serials Solutions’ Summon. Currently, the task force is preparing a
report for the director and submitting a 2012-2013 Technology Fee proposal
to acquire a Web Scale Discovery System.
Explore options for integrating an Electronic Resources Management System within
UCF Libraries.
Any ERMS that UCF chooses must work well with existing library systems,
such as the Library Management System (Aleph), journal subscription agent
(EBSCO), OpenURL Resolver (ExLibris), and Web Scale Discover system (still
unknown). Given the myriad of vendors and the Libraries’ uses for these
essential functions, there is no obvious good choice for an ERMS at this
time. The Libraries will continue to rely on Aleph and spreadsheets to store
and report e-resources related data. Upon selection of a Web Scale Discovery
tool for the Libraries the push for an operational ERMS may move back to
the agenda.
Review and update current collection development policies and strategies with a
focus on aligning library allocations with institutional priorities.
Several librarian liaisons worked on updating collection development policies
during this reporting period. By completing this process the librarian is
updated on the current focus of the department and able to use scare resources
more efficiently.
Michael Arthur met with the deans of the College of Graduate Studies and
the Office of Undergraduate Studies to get feedback regarding UCF strengths.
This information was used to develop a purchasing strategy, and funds were
set aside for the purpose of providing additional support to those programs
that are UCF priorities. This project was part of a large ongoing study
to determine proper funding models during times of reduced monograph money.
The UCF Libraries may be forced to implement a new strategy for how departments
receive funding and the level of support for each. This project was completed
and the library liaisons for the identified departments were notified and
asked to work with their faculty contacts to effectively expend the additional
funding. The project was a success and most of the materials were received
by fiscal year end.
Evaluate departmental work flow and organizational structure with an eye toward
emphasizing the current migration toward digital resources.
In order to promote better coordination between the Acquisitions and Serials
units, it was decided that the Acquisitions unit would report directly to
Ying Zhang, Acquisitions Librarian. Previously only the Serials unit officially
reported to Ms. Zhang. Ms. Zhang has been in her current position for several
years and is well informed on the current thinking about the migration from
print to online. This change in reporting structure helps with dissemination
of information, and takes advantage of cross training. The reporting lines
and shared work flow may also help to break down the artificial barriers
that have existed between the two units. In particularly steps will be taken
to get staff members comfortable with handling the routine acquisitions
functions for both print and online materials. With more books being ordered
in electronic format and streaming video gaining in popularity there is
no longer a clear distinction between formats and staff will be involved
with the ordering, receipt, and access issues associated with multiple formats
and delivery systems.
As part of the internal staffing realignment, Katie Kirwan and Joseph Bizon
received training and accepted work assignments related to electronic resources
acquisitions and support, especially related to online journals. They will
receive further training and expand their e-resources involvement in the
coming year, and there will be continued blending of.
